APPLICATION FORM FOR THE RENEWAL OF SELF-HELP GROUPS AS PER THE COMMUNITY REGISTRATION ACT NO. 30 OF 2022

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:backhand_index_pointing_right: Download Application Form for the Renewal of Self-Help Groups

:backhand_index_pointing_right: Download Application Form for the Renewal of Self-Help Groups

Application Form for the Renewal of Self-Help Groups as per the Community Registration Act No. 30 of 2022

The renewal of Self-Help Groups (SHGs) is a mandatory requirement under the Community Groups Registration Act No. 30 of 2022, ensuring that community groups remain active, compliant, and legally recognized. This guide provides an overview of the renewal process, what the law requires, and where to download the official renewal form.

:blue_book: Understanding the Need for Renewal

Self-Help Groups operate within a regulated framework designed to promote accountability, good governance, and continuity. Renewal is essential because:

  • It maintains legal recognition under the Act
  • It ensures up-to-date records of members and group activities
  • It keeps groups eligible for government and development partner support
  • It prevents risks of cancellation or deregistration

Under the Act:

  • Newly registered groups must renew after two years
  • After the first renewal, groups must renew annually

:memo: What the Renewal Form Requires

The official renewal form captures key details about your SHG. Information typically required includes:

1. Group Identification

  • Group name
  • Registration/certificate number
  • Type of group (Women, Youth, Men, Mixed, PWD, Community, etc.)
  • Whether it is a Special Interest Group
  • Physical address, county, sub-county, ward/location
  • Contact information (mobile, email)

2. Membership Information

  • Total number of members
  • Breakdown: Male, Female, Intersex
  • Inclusive groups (PWDs, youth, older persons)
  • A list of new members, if applicable

3. Administrative & Legal Compliance

  • A report of activities for the past two years
  • A financial report for the same period
  • Updated list of office bearers
  • Minutes of relevant meetings
  • Updated constitution/by-laws if amended

4. Submission Timelines & Fees

  • Renewal applications must be submitted at least 2 months before the renewal date
  • Pay the prescribed renewal fee as guided by the Office of the Director

:hourglass_not_done: Processing & Approval Timeline

After submitting the renewal form:

  • The Director must review and decide within 14 days
  • If approved, a renewed Certificate of Registration is issued
  • Failure to renew may lead to cancellation of the group’s registration

:inbox_tray: Download the Official Renewal Form

You can download the official form using the link below:

:backhand_index_pointing_right: Download Application Form for the Renewal of Self-Help Groups

Please ensure all sections are filled accurately and supporting documents are attached before submission.

:seedling: Why SHG Renewal Matters

Renewal promotes:

  • Continual transparency and accountability
  • Stronger governance structures
  • Access to development programs, funds, and partnerships
  • Legal protection and group stability

If your SHG is approaching its renewal period, start preparing early to avoid delays and ensure uninterrupted operations.

704082781-SHG-Renewal-Form-2022.pdf (268.7 KB)

:backhand_index_pointing_right: Download Application Form for the Renewal of Self-Help Groups